The following is some essential information regarding athletic registration to participate in athletics. You should look at your son or daughter’s latest Pre-participation Physical Evaluation to see when the document expires. The document must be dated within 365 days of the first practice for the sport/activity that the student will participate in.  

Athletic physical forms (PPE )may only be completed by a licensed physician, advanced practice nurse (APN), or physician assistant (PA) that has completed the Student-Athlete Cardiac Assessment professional development module. 

If a sport holds a tryout and an athlete misses the tryout because their paperwork is submitted late, the athlete will be given a one-day tryout once they are cleared to participate.

 Registration & Clearance Steps

Step 1 -  Registration for Athletics and Performing Arts 

• A parent/guardian must register their son or daughter by going to the FormRELeaf Registration site - Click the link: FormRELeaf registration

• Registration for Fall athletics is now open and will remain open until 11/16/2026.

Step 2 - Submit all of your son or daughter’s medical documents to the Health Office.

• The deadline for submitting medical documents for Fall is Wednesday, July 15, 2026 (Football, Cheerleading, and Marching Band). All other Thursday, July 23, 2026

• All medical forms should be emailed to Tracy Stephan

• For more information regarding FormRELeaf registration, please contact Kathy Lovering at

  908-996-2131 x 6702 or email to  Kathy Lovering      

• Click here: Athletic Important Dates

Athletic Physical Form

• Athletic Physicals are valid for one year 

• A Health History Update Questionnaire is required if your physical is dated 90 days before the start of mandatory practices. 

Health History Form

• Please submit medical forms as soon as possible. The Health Office must process the forms, and the school physician will then review them, as per NJ State Law, to clear your child to participate.

Step 3 - Receive clearance from the Health Office.

• Each student's clearance status can be tracked by logging into your family account on FormRELeaf Registration.

• In addition, you will receive a clearance e-mail from FormRELeaf after the school physician has cleared him/her. Please check your spam folder for the final medical clearance email. 

Any paperwork submitted after the deadline will delay clearance and may prevent an athlete or a member of the marching band/color guard from participating at the start of the season.

Please ensure all other medical documents are handed in before the deadline. All documents must be signed by a physician, stamped with the physician’s office seal, and every section of the form must be completed. A list of all required medical forms is available on the Health Office webpage at the link below.

Athletic & Performing Arts Registration Forms & Instructions - Everything You Need to Know

If you have any questions concerning the health forms, please contact Tracy Stephan at 908-996-2131 ext. 6502 or by email at  Email Tracy Stephan.

If you have any questions regarding FormREleaf Registration, please get in touch with Kathy Lovering at 908-996-2131 ext. 6702 or by email at Email Kathy Lovering.

Frequently Asked Questions

1.      How do I know if my child has a current physical on file in the health office? You should keep track of your child’s annual physical date on your calendar and submit the PPE Medical Eligibility Form and we ask for the Pre-Participation Physical Evaluation form once a year immediately after the physical has been completed. Forms are processed all year long. Physicals are considered current 365 days from the date of the examination. If you are not sure if your child has a current physical on file please contact the health office to inquire.

2.      If my child had a physical last year, how long is it considered current for? Physicals are current for 365 from the date of the exam. Simply add one year to the date of the physical exam to get the date of expiration. Please note that physicals are considered current from the date of the exam, not the date the doctor signs the paperwork.

3.      What is a health history update form, and how do I know if my child needs to hand one in? The health history update form is a snapshot of your child’s health since the last physical exam. Health history update forms are required for each sports season if a new physical is not submitted at that time. A new, separate update is required for each sports season. The form cannot be dated more than 90 days before the start of the sport. The health history update form is not required if a new physical is being submitted.

4.      Why is the deadline to turn in forms so important? The process of medically clearing an athlete is lengthy and time-consuming. The school doctor must review and approve each new physical individually. The health office receives hundreds of physicals each season. The school doctor guarantees that every physical handed in by the deadline will be reviewed prior to the start of the season. Physicals handed in after the deadline will not be cleared prior to the first practice or tryout. The health office works with the school physician and athletic office to build rosters prior to the first practice.

5.      If my child is scheduled for a physical after the deadline, what should I do? If your child has an annual physical after the deadline, you may need to reschedule the physical to accommodate school athletic deadlines and ensure clearance for the first day of practice or tryouts. Some insurance companies will only pay for one physical per year. One popular option is to schedule a one-time walk-in appointment at a walk-in clinic and pay out of pocket for an exam and completion of the required paperwork. You would then bring your completed paperwork to the nurse’s office for processing prior to the deadline. A visit to your child’s pediatrician after the start of the season for their annual physical is recommended and will automatically reset the annual physical date to accommodate school deadlines. Be sure to have all physical exams recorded on the Health Forms attached on this website and submit them to the health office after completion.

6.      Who should the forms be given to? All physical forms and update forms should be given directly to the health office secretary. All forms must be completed in their entirety, signed, dated, and stamped where indicated before processing. Please review the directions for each form carefully before completing it. Incomplete packets will be returned to the athlete until all missing or incomplete items are completed.

7.      How do I know ahead of time what the sports schedule is and when upcoming due dates are? All information is posted on the DVRHS Athletic webpage.

8.      How will I know if my child has been cleared for participation? Our school doctor and nursing staff guarantee that all athletes who hand in their completed paperwork prior to the deadline will be reviewed prior the start of the season. Once a physical is approved by the school physician and the health office, a clearance letter will be sent to the athlete's parent or guardian. While the paperwork is being processed, you can track your son or daughter's clearance status in your Arbiter Registration account.

Thank you,

Delaware Valley Health Office